Listing and Closing Coordinator

listing-and-closing-coordinatorAs the Listing and Closing Coordinator for the Kris Lindahl Team, you should be able to manage the entire listing and closing process on your own.  Your goal is to provide our clients with an excellent experience.

Duties and Responsibilities

  • Prepare listing presentation including marketing plan and listing agreement.
  • Complete internal check list items & verify all documents are completed.
  • Send out welcome letter.
  • Ensure excellent customer service.
  • Manage and implement entire marketing plan and update our internal system as tasks are completed.  
  • Communicate regularly with client.
  • Enter listing on all web sites and MLS.
  • Enter listing in our internal system and attach proper action plan.
  • Add Listing to Office Listing documents.
  • Get keys and make copies.
  • Assign Lock Box.
  • Notify team, via email, of new listing.
  • Add Seller to our database.
  • Answer calls from agents regarding listings.
  • Update systems as needed with changes in price or description.
  • Manage forms and contracts for any needed modifications of terms.
  • Coordinate any vendors required, included but not limited to staging, window cleaning, septic, carpet cleaning, etc.

Duties and Responsibilities as Closing Coordinator

Process all under contract files not limited to the following activities:

  • Follow closing checklist.
  • Verify all document items on checklist are completed and audit file.
  • Update websites to show client as current.
  • Send under-contract letter to client along with Closing Department Newsletter and copy of contract.
  • Call Lender to verify appraisal has been ordered.
  • Call Buyer’s agent to check on home inspection.
  • Stay on top of all deadlines and manage them ahead of their expiration. 
  • Modify sales contracts as needed.
  • Contact lender and title companies for updates weekly.
  • Contact clients with updates weekly & email our team with updates.
  • Verify appraisal meets value and order bids (if client chooses) for any required repairs.
  • Receive home inspection on our listings and call client to review and order bids (if Client chooses) for repairs. Obtain signature from seller and send copy of signed receipt to buyer’s agent.
  • Review repair bids with clients and obtain a signed agreement and send agreement to agents.
  • Review HUD and make sure that all repairs, home warranty, commissions etc. are correct. After HUD is approved call client to review.
  • Schedule final walk through.
  • Attend inspection, final walk-through, or meet vendors at property when necessary.
  • If our listing, order sign and lockbox to be removed and update our system.
  • Complete closed check list.
  • Secure client testimonial.
  • Other items as requested or needed.

Compensation and Application

Salary plus bonuses.  Fill out your information below to be considered:

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